Updated August 19, 2020

The fall semester 2020 is especially challenging due to the Covid-19 pandemic and a growing awareness of racial inequities.  The following information relates to specific services and guidelines for courses during this semester.  The most up-to-date information on Covid-19 is on the TECH Moving Forward website and in the Academic Restart Frequently Asked Questions.  

Recordings of Class Sessions and Required Permissions

Due to Covid-19 concerns and the increased use of distance learning, our class sessions may be audio visually recorded for use by enrolled students. Class recordings, lectures, and other classroom presentations presented through video conferencing and other materials posted on Canvas are for the sole purpose of educating the students enrolled in the course. Students may not record or share recordings, including screen capturing, unless the instructor states so or individual permission is obtained. Exams and tests may require students to engage the video camera, but those recordings will not be shared with or disclosed to others without consent unless legally permitted. Additional information may be found here.

  • For classes where participation is voluntary, students who participate with their camera engaged or utilize a profile image are agreeing to have their video or image recorded.
  • For classes requiring class participation, if students are identifiable by their names, facial images, voices, and/ or comments, written consent must be obtained before sharing the recording with persons outside of students in the class.  

Expectations and Guidelines

Each of us has a responsibility to ourselves and our fellow Yellow Jackets to be mindful of our shared commitment.

  • We are all required to wear a face covering while inside any campus facilities/buildings, including during in-person classes, and to adhere to social distancing of at least 6 feet. If an individual forgets to bring a face covering to class or into any indoor space, there will be a clearly marked supply of these in each building. If a student fails to follow Georgia Tech’s policies on social distancing and face coverings, they will initially be reminded of the policy and if necessary, asked to leave the class, meeting, or space. If they still fail to follow the policy, they may be referred to the Office of the Dean of Students. Information on the Institute’s policy on face coverings.
  • Students are expected to sit in assigned seats and to come to class only on days that are assigned to them.
  • Papers, projects, tests, homework, and other assignments will only be accepted in electronic form unless the assignment is a physical artifact. 

Additional information is available in the Student Guidebook.

Instructor Illness or Exposure to Covid-19

During the fall 2020 semester, some faculty members may be required to quarantine due to exposure or isolate due to a Covid-19 diagnosis. Some disruption to classes or services is inevitable, but Georgia Tech is making every effort to ensure continuity of operations. As is the case in any semester, faculty may cancel a class if they have an illness or emergency situation and cover any missed material at their own discretion. If an instructor needs to cancel a class, they should notify students as early as possible.

Faculty who are staying home due to symptoms should monitor their health closely and consult with their school chair to determine if remote instruction or substitute instruction is most appropriate for the course. If they need to cancel a class repeatedly, a backup will be supplied in the form of a temporary substitute instructor or asynchronous work. No course will be canceled after the first class has occurred.

If you have not tested positive but are ill or have been exposed to someone who is ill, please follow the Covid-19 Exposure Decision Tree for reporting your illness.

Student Illness or Exposure to Covid-19

During the semester, you may be required to quarantine or self-isolate to avoid the risk of infection to others.  Quarantine is the separation of those who have been exposed to someone with Covid-19 but who are not ill; isolation is the separation of those who have tested positive for Covid-19 or been diagnosed with Covid-19 by symptoms.

If you have not tested positive but are ill or have been exposed to someone who is ill, please follow the Covid-19 Exposure Decision Tree for reporting your illness.

During the quarantine or isolation period you may feel completely well, ill but able to work as usual, or too ill to work until you recover.

Remote courses and remote class sessions during hybrid courses. Unless you are too ill to work, you should be able to complete your remote work while in quarantine or isolation.

In-person courses and in-person class sessions during hybrid courses. When in isolation or quarantine you will be unable to attend in-person course sessions but your instructor may require you either to participate in the course remotely, complete some complementary work that parallels what you are missing in class, or make up some class work when you return.

If you are ill and unable to do course work this will be treated similarly to any student illness. The Dean of Students will have been contacted when you report your positive test or are told that it is necessary to quarantine and will notify your instructor that you may be unable to attend class events or finish your work as the result of a health issue. Your instructor will not be told the reason. We have asked all faculty to be lenient and understanding when setting work deadlines or expecting students to finish work, and so you should be able to catch up with any work that you miss while in quarantine or isolation. Your instructor may make available any video recordings of classes or slides that have been used while you are absent, and may prepare some complementary asynchronous assignments that compensate for your inability to participate in class sessions. Ask your instructor for the details.

CARE Center, Counseling Center, Stamps Health Services, and the Student Center

These uncertain times can be difficult, and many students may need help in dealing with stress and mental health. The CARE Center and the Counseling Center, and Stamps Health Services will offer both in-person and virtual appointments. Face-to-face appointments will require wearing a face covering and social distancing, with exceptions for medical examinations. Student Center services and operations are available on the Student Center website. For more information on these and other student services, contact the Vice President and Dean of Students or the Division of Student Life.

Accommodations for Students at Higher Risk for Severe Illness with Covid-19

Students may request an accommodation through the Office of Disability Services (ODS) due to 1) presence of a condition as defined by the Americans with Disabilities Act (ADA), or 2) identification as an individual of higher risk for Covid-19, as defined by the Centers for Disease Control (CDC). Registering with ODS is a 3-step process that includes completing an application, uploading documentation related to the accommodation request, and scheduling an appointment for an “intake meeting” (either in person or via phone or video conference) with a disability coordinator.

 If you have been approved by ODS for an accommodation, I will work closely with you to understand your needs and make a good faith effort to investigate whether or not requested accommodations are possible for this course. If the accommodation request results in a fundamental alteration of the stated learning outcome of this course, ODS, academic advisors, and the school offering the course will work with you to find a suitable alternative that as far as possible preserves your progress toward graduation.

Course Homeworks/Assignments/Papers

All course assignments will be submitted electronically via Canvas. Point students to where these can be found in Canvas. If your students are expected to submit physical artifacts, share information on how they will be able to do this.

Exam Proctoring (if applicable)

This course will use digital proctoring for exams (indicate all or some of the exams). The following are required of students:

  • Include important Honorlock technical requirements.
  • Students must have a broadband internet connection
  • Students must have a webcam and microphone
  • Students must have a secure private location to take an exam
  • Students will be asked to provide a picture ID and take a picture of themselves via a webcam as part of the exam process
  • Honorlock is not compatible with Linux OS, Virtual Machines, tablets, or smartphones
  • Honorlock requires the installation of Google Chrome and the Honorlock Chrome extension

Course Attendance Structure:

Communicate to your students how class sessions will take place (synchronously, asynchronously or in-person). In case of in-class attendance, communicate your schema with which students are expected to attend in person (unless you have a large enough classroom space that can hold all your students in a physically distanced manner.) When students are not attending class in person, how should they engage in the course (e.g. remotely through live synchronous broadcast, complete specific course work asynchronously)?)

Election Day

[instructors may edit this topic to be specific to their own class or simply to consider the date in their schedule for their course]

The Faculty Executive Board endorsed the following request made by the student government: In order to increase the opportunities for students to vote on the national election day, Tuesday, November 3, course instructors are strongly encouraged to not schedule in-class assessment activities and to make available lecture recordings for students who are unable to attend regularly-scheduled classes that day.

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